Release Notes

Introduction

The Varibill User Interface (accessible at ui.varibill.com) introduces a modern, structured, and intuitive experience built to streamline every stage of the billing lifecycle.

The Varibill User Interface brings together all core Varibill functionalities, including data collection, contract management, workflow execution, billing documents, reporting, and configuration into a unified workspace designed for clarity and efficiency.

Since the introduction of Version 6.0.1, Varibill has introduced a wide range of enhancements across Billing Documents, reporting behaviour, File Management, Source Data modules, Contract Services, and grid-level workflows. With updated layouts, expanded self-service functionality, improved date-range logic, and enhanced bulk update options, users can manage their billing operations with greater accuracy, visibility, and control.

You can expect ongoing refinements to the platform, with continuous enhancements supporting smooth day-to-day operations.

Read more here about the Varibill User Interface.

Version 6.0.13

Release date: 17 April 2026

Overview

This release introduces improvements to the Billing Document Editor, Source Collector dashboard, and accounting system integrations, along with key validation fixes and UI enhancements.

Added

Billing Document Enhancements

• Contract & Invoice Sub-Group Visibility

  • When creating or editing a billing document, users can now link:
    • Contracts linked to the product
    • Invoice sub-groups linked to the client/contract
• Conditional Contract Fields
  • Improvements to how dependent fields behave when creating or editing billing documents
  • Ensures correct field relationships between client, product, contract, and invoice sub-group selections

Source Collector and Dashboard Improvements

• Improved Source Collector Naming Display

  • Dashboard chart titles now display correctly and are no longer truncated
• Source Data Import Handling Improvements
  • Improvements to source data import with regard to tag updates for both rated and unrated data

Integration Enhancements

Odoo Integration

• Added ability to reference Varibill invoices directly from Odoo invoices via a link
• Supports improved traceability between systems

Xero Integration

• Varibill invoice references can be accessed via the Notes section in Xero invoices

Fixes

Forex Validation Fix

• Resolved an issue where:
  • Forex rates were not validating correctly due to duplicate entries
  • Missing constraint on Forex rate code to prevent duplicate inserts/updates with the same code
• Added validation constraint to prevent recurrence

Version 6.0.12

Release date: 09 April 2026

Overview

This release focused on critical fixes related to billing accuracy, posting behaviour, and contract management.

Fixes

Xero Credit Note Posting Fix

• Resolved an issue where credit notes were not posting correctly to Xero

• Posting behaviour is now aligned with expected Xero integration logic

Billing Document Line Item Splitting Fix

• Fixed an issue affecting:
  • Line item splitting on billing documents after billing runs
  • Multiple unit rates were not being handled correctly

Billing Document Reversal Improvements

• Performance improvements to reversal of billing documents

Contract Deletion Message Fix

• Fixed incorrect messaging when deleting contracts

• Updated behaviour to correctly reflect:
  • Linked invoiced sub-groups
  • Associated dependencies

Improvements

• General backend stability improvements related to billing workflows

Version 6.0.11

Release date: 27 March 2026

Added

• Tenant Details

  • A new Tenant Details screen has been introduced in the Varibill Client Application to support tenant-level configuration used in billing documents

  • This initial release enables customers to:

    • Manage key tenant information (such as company, contact, and billing-related details) used in generated documents
    • Select and apply available billing report templates directly from the front-end

  • Report template selection is available within the Report Details section of the Tenant Details Editor, accessible via:

    • Navigation Menu → Tenant → Tenant Detail → Tenant Detail Editor

  • This functionality was introduced to provide immediate, self-service access to billing report configuration while broader document design capabilities continue to be developed

  • Further enhancements to this area are planned in upcoming releases

Read more in our documentation: Manage Tenant Detail

Changed

• Outgoing IP Address Update
  • Updated outgoing IP address configuration for Varibill Source Collector jobs to support improved security and allowlisting
  • Customers integrating with external systems may need to review and update firewall rules based on the latest regional IP configurations

Version 6.0.10

Release date: 20 March 2026

Overview

This release introduces early access to a new accounting integration, enhancements to billing document exports, improved navigation across tenants, and fixes to billing document usability.

Added

• Odoo Accounting Integration (Preview)

  • This integration is currently released in a preview state

  • Behaviour may change based on testing and client feedback

  • Best practice guidance:

    • Test in a non-production or controlled environment first
    • Validate outputs against expected accounting results
    • Avoid reliance on preview features for financial reporting or compliance
    • Engage Varibill support for onboarding and validation guidance

Improvements

• Billing Document Export Enhancements
  • New columns included:
    • Foreign Currency
    • Foreign Currency Unit Rate
    • Rate of Exchange
    • Currency
  • These fields:
    • Provide clearer visibility into foreign exchange calculations
    • Align exported data with billing transaction values
• Direct-Tenant URL Navigation

  • URLs now include a Tenant identifier

  • Direct navigation to specific records using URL parameters

  • Automatic Tenant access when accessing shared links

  • This improves:

    • Ease of sharing links
    • Navigation accuracy
    • Overall user experience

Resolved

• Billing Document Viewing After Update
  • Fixed issue where users were unable to view billing documents after editing

• Version 6.0.9

  Release date: 13 March 2026

Overview

This release includes improvements to billing data accuracy, export transparency, and platform stability.

Added

• Billing Transaction Data Integrity Improvements
  • Billing transactions now retain the original calculation data used during billing
  • This improves:
    • Reporting accuracy
    • Data consistency across billing documents and exports
• Expanded Billing Document Export Fields
  • Billing document exports now include additional currency and exchange rate fields:
    • Base Currency Symbol
    • Forex Rate
    • Rate of Exchange
    • Currency Symbol

Resolved

• Billing Document Grid Refresh
  • Fixed issue where the grid did not reload correctly on page refresh
• Source Data Save Reliability
  • Fixed issue where saving source data could result in record deletion during intermittent errors
• Source Data Grid Billed Value
  • Fixed issue where billed values did not reflect the correct calculation

Version 6.0.8

Release date: 06 March 2026

Overview

This release improves billing data structure and resolves issues affecting billing document processing and source data handling.

Added

• Expanded Billing Document Export Fields
  • The following fields are now available in exports:
    • Base Currency Symbol
    • Forex Rate
    • Rate of Exchange
    • Currency Symbol

Resolved

• Billing Document Reversal Queuing
  • Improved performance of billing document reversals
• Duplicate Unrated Data Import
  • Fixed issue allowing duplicate unrated data imports
• Manual Source Data Save
  • Fixed issue where saving source data could result in deletion during errors
• Source Data Grid Billed Value
  • Fixed issue where billed values displayed incorrectly

Version 6.0.7

Release date: 19 February 2026

Overview

This release introduces performance improvements and updated billing workflow behaviour.

Added

• Billing Document Performance Improvements
  • Billing documents are now aligned with the modern platform architecture
  • Improvements include:
    • Faster document generation
    • Improved loading performance
    • Increased system stability
• Default Date Range Update
  • Billing screens now default to a 3-month range:
    • Last month → next month
    • Automatically applied on load
    • Available as a quick-select option
• Reversal Guidance Documentation
  • Documentation is available for performing reversals in the User Interface

Version 6.0.6

Release date: 13 February 2026

Overview

This release introduces API enhancements and platform changes supporting the transition to the User Interface.

Added

• Invoice and Credit Note Reversal Changes
  • Reversals are no longer available in Varibill Classic
  • All reversals are performed in the User Interface
• API Enhancements
  • Updated operations:
    • BillingHeaderLineItems
    • BillingHeaderLineItemTransactions
  • Changes:
    • Removed support for orderby query strings
• New API Operations
  • BillingLineItems
  • BillingLineItemTransactions
  • BillingTransactions
  • These improve access to billing data via Billing Header references
• Increased Record Limits
  • Record limit increased from 1,000 → 10,000
• Increased API Throughput
  • Rate limit increased from 300 → 900 calls per 5 minutes

Version 6.0.5

Release date: 05 February 2026

Overview

This release includes usability improvements, performance optimisations, and integration reliability fixes.

Added

• Source Type Dashboard Filter Enhancements
  • Instant graph updates on selection
  • Improved filter reliability
  • User preferences are retained
• Bulk Selection Logic Update
  • Select All applies only to visible records
  • Action counts are clearly displayed
• Filter Search Highlighting
  • Matching results are highlighted in grid searches
• Enhanced Process Notifications
  • Users now receive:
    • Active process indicators
    • Progress feedback
    • Estimated completion times
• Source Type Field Simplification
  • Removed unnecessary dropdown selection
  • Field displays system-generated value
  • Added copy-to-clipboard
  • Improved field guidance

Resolved

• Invoice Posting (ConnectWise)
  • Fixed processing issues when posting invoices to ConnectWise
• Platform Performance Improvements
  • Improved database performance and handling of large datasets

Version 6.0.4

Release date: 16 January 2026

Overview

This release introduces usability improvements and platform performance enhancements.

Added

• Grid Usability Improvements
  • Updated action icons
  • Enabled double-click to open records
• Data Freshness Indicators
  • Displays last refresh time
  • Human-readable timestamps
• Platform Performance Improvements
  • Faster Billing Documents screen
  • Improved dashboard performance
  • Optimised SQL usage
  • More stable system behaviour
• Backend Improvements
  • Improvements to billing and data source handling

Resolved

• Billing Period Population
  • Fixed issue where Billing Period did not populate correctly

Version 6.0.3

Release date: 19 December 2025

Resolved

• Forex Currency Validation
  • Fixed issue where currency validation failed during Forex setup
• Billing Documents Grid
  • Fixed issue causing error banner display

Version 6.0.2

Release date: 28 November 2025

Added

• View Document Button
  • Users can now view billing documents directly from the editor
• Billing Documents Actions Menu
  • Available actions include:
    • Close
    • Reverse
    • Open
    • Rebill
    • Reinstate
    • Credit
• Editor Actions Menu
  • Actions available within the Billing Document Editor:
    • Close
    • Reverse
    • Open
    • Rebill
    • Reinstate
    • Credit

Resolved

• Billing Comparison Report
  • Date sorting corrected
  • Product filtering improved
• Xero Integration
  • Updated authentication flow to support multi-region compatibility

Version 6.0.1

Release date: 21 November 2025

Added

• Billing Documents UI Update
  • Users can now:
    • Create invoices
    • Edit transactions
    • Update existing documents
    • Delete open invoices
• Bulk Actions for Billing Documents
  • Supported actions:
    • Close
    • Delete
    • Open
    • Rebill
    • Reinstate
    • Reverse
• Date Range Behaviour Update
  • End dates are inclusive
  • Improved reporting consistency
• Bulk Update Enhancements
  • Added Document Date field
  • Expanded support across multiple grids
• File Management Improvements
  • Updated column descriptions
  • Improved field clarity
• Grid Search Highlighting
  • Highlights matching search results
• Contract Services Enhancements
  • Users can:
    • Add services directly to contracts
    • Update contract details via UI
• Additional UI Improvements
  • Improved date handling
  • Updated field descriptions
  • Enhanced page guidance