Release Notes

Introduction

The Varibill User Interface (accessible at ui.varibill.com) introduces a modern, structured, and intuitive experience built to streamline every stage of the billing lifecycle.

The Varibill User Interface brings together all core Varibill functionalities, including data collection, contract management, workflow execution, billing documents, reporting, and configuration into a unified workspace designed for clarity and efficiency.

Since the introduction of Version 6.0.1, Varibill has introduced a wide range of enhancements across Billing Documents, reporting behaviour, File Management, Source Data modules, Contract Services, and grid-level workflows. With updated layouts, expanded self-service functionality, improved date-range logic, and enhanced bulk update options, users can manage their billing operations with greater accuracy, visibility, and control.

You can expect ongoing refinements to the platform, with continuous enhancements supporting smooth day-to-day operations.

Read more here about the Varibill User Interface.

Version 6.0.15

Release date: 15 May 2026

Overview

This release introduces fixes for dependent field behaviour within Client configuration workflows and enhancements to Post Billing URL handling for accounting system integrations.

Improved

Post Billing URL Enhancements

Tenant Key Handling

Enhanced Post Billing URL handling to support redirect URIs both with and without Tenant Keys included in the URL structure.

Previously, integrations could generate multiple unique URLs where Tenant Keys formed part of the redirect URI, increasing complexity for accounting system integrations and related configuration management.

The system now supports both URL formats, simplifying integration setup and reducing the number of unique redirect URIs required.

Customers can update their configured redirect URI accordingly based on their preferred integration approach.

Resolved

Client Editor Dependency Handling

Invoice Grouping Dependency Fix

Resolved an issue affecting dependent Invoice Grouping behaviour within the Client Editor and Contract Client Identification workflows.

When Invoice Grouping was configured to depend on a grouping selection, the related dependent field under Contracts > Client Identification did not correctly update to reflect the selected grouping value.

Dependent grouping fields now update correctly based on the configured Invoice Grouping selection logic.

Version 6.0.14

Release date: 13 May 2026

Overview

This hot fix release includes fixes for decimal display formatting in emailed billing documents and stability improvements for QuickBooks Online posting within the Varibill User Interface.

Resolved

Varibill Classic (Legacy)

Billing Document Decimal Display

Resolved an issue where emailed billing documents could display values using four decimal places despite decimal precision being configured to two decimal places.

Decimal formatting in emailed invoices and related billing communications now correctly reflects configured precision settings.

Varibill User Interface

QuickBooks Online Posting

Resolved an issue affecting posting operations to QuickBooks Online.

Customers experiencing posting-related errors within the Varibill User Interface should no longer encounter this issue.

Version 6.0.13

Release date: 24 April 2026

Overview

This release introduces improvements to the Billing Document Editor, Source Collector dashboard functionality, accounting system integrations, and backend billing validation processes, along with stability and performance enhancements across the platform.

Added

Billing Document Enhancements

Contract and Invoice Sub-Group Visibility

When creating or editing a billing document, users can now view and select: - Contracts associated with the selected product - Invoice sub-groups linked to the associated client or contract

Improved

Billing Document Enhancements

Conditional Billing Field Improvements

Improved dependent field behaviour when creating or editing billing documents.

This ensures more accurate relationships between: - Client - Product - Contract - Invoice sub-group selections

Source Collector and Dashboard Improvements

Improved Source Collector Naming Display

Dashboard chart titles now display correctly and are no longer truncated.

Tag Handling Improvements

Source Collectors now correctly update tags when: - Tags are added after initial creation - Ignore Record Identifier is enabled

Integration Enhancements

Odoo Integration

Varibill invoice references can now be linked directly from Odoo invoices.

This improves traceability between Odoo and Varibill billing records.

Xero Integration

Varibill invoice references are now available within the Notes section of Xero invoices.

Resolved

Billing Transaction Accuracy

Rated Data Quantity Rounding

Resolved a rounding issue affecting rated transaction quantities.

True transaction values are now correctly preserved and reflected within VM billing transaction data, improving billing accuracy and transparency.

Email Delivery Notifications

Incorrect Email Server Notification

Resolved an issue where users could incorrectly receive the following notification during email send-out operations despite a valid email server already being configured:

“The email has been kept queued because no email server is configured. Please configure an email server and try again.”

Notification messaging now correctly reflects the actual email service configuration state and email processing behaviour.

Forex Validation

Duplicate Currency Code Validation

Resolved an issue where Forex rates were not validating correctly due to duplicate currency entries.

A missing database constraint on the currency code allowed invalid duplicates.

Validation constraints have now been added to prevent recurrence.

Version 6.0.12

Release date: 09 April 2026

Overview

This release focused on critical fixes related to billing accuracy, posting behaviour, and contract management.

Resolved

Xero Integration

Credit Note Posting

Resolved an issue where credit notes were not posting correctly to Xero.

Posting behaviour is now aligned with expected Xero integration logic.

Billing Documents

Line Item Splitting

Resolved an issue affecting line item splitting on billing documents after billing runs where multiple unit rates were not handled correctly.

Reversal Performance Improvements

Improved performance of billing document reversals.

Contracts

Contract Deletion Messaging

Resolved incorrect messaging displayed when deleting contracts linked to invoiced sub-groups and associated dependencies.

Improved

Billing Workflow Stability

Implemented general backend stability improvements related to billing workflows.

Version 6.0.11

Release date: 27 March 2026

Overview

This release introduces new tenant-level configuration functionality and updates to Source Collector IP configuration management.

Added

Tenant Details

A new Tenant Details screen has been introduced in the Varibill Client Application to support tenant-level configuration used in billing documents.

This initial release enables customers to: - Manage key tenant information, including company, contact, and billing-related details used in generated documents - Select and apply available billing report templates directly from the front-end

Report template selection is available within the Report Details section of the Tenant Details Editor, accessible via: 1. Navigation Menu 1. Tenant 1. Tenant Detail 1. Tenant Detail Editor

This functionality provides immediate self-service access to billing report configuration while broader document design capabilities continue to be developed.

Further enhancements to this area are planned in upcoming releases.

Read more in our documentation: Manage Tenant Detail

Changed

Outgoing IP Address Update

Updated outgoing IP address configuration for Varibill Source Collector jobs to support improved security and allowlisting.

Customers integrating with external systems may need to review and update firewall rules based on the latest regional IP configurations.

Version 6.0.10

Release date: 20 March 2026

Overview

This release introduces early access to a new accounting integration, enhancements to billing document exports, improved navigation across tenants, and fixes to billing document usability.

Added

Odoo Accounting Integration (Preview)

This integration is currently released in a preview state.

Behaviour may change based on testing and client feedback.

Best practice guidance: - Test in a non-production or controlled environment first - Validate outputs against expected accounting results - Avoid reliance on preview features for financial reporting or compliance - Engage Varibill support for onboarding and validation guidance

Improved

Billing Document Export Enhancements

New export columns now include: - Foreign Currency - Foreign Currency Unit Rate - Rate of Exchange - Currency

These additions provide clearer visibility into foreign exchange calculations and align exported data with billing transaction values.

Direct-Tenant URL Navigation

URLs now include a Tenant identifier to support direct navigation to specific records using URL parameters and automatic Tenant access when accessing shared links.

This improves: - Ease of sharing links - Navigation accuracy - Overall user experience

Resolved

Billing Documents

Billing Document Viewing After Update

Resolved an issue where users were unable to view billing documents after editing.

Version 6.0.9

Release date: 13 March 2026

Overview

This release includes improvements to billing data accuracy, export transparency, and platform stability.

Improved

Billing Transaction Data Integrity

Billing transactions now retain the original calculation data used during billing.

This improves: - Reporting accuracy - Data consistency across billing documents and exports

Expanded Billing Document Export Fields

Billing document exports now include additional currency and exchange rate fields: - Base Currency Symbol - Forex Rate - Rate of Exchange - Currency Symbol

Resolved

Billing Documents

Billing Document Grid Refresh

Resolved an issue where the grid did not reload correctly on page refresh.

Source Data

Save Reliability

Resolved an issue where saving source data could result in record deletion during intermittent errors.

Grid Billed Value

Resolved an issue where billed values did not reflect the correct calculation.

Version 6.0.8

Release date: 06 March 2026

Overview

This release improves billing data structure and resolves issues affecting billing document processing and source data handling.

Added

Expanded Billing Document Export Fields

The following fields are now available in exports: - Base Currency Symbol - Forex Rate - Rate of Exchange - Currency Symbol

Improved

Billing Document Reversal Queuing

Improved performance of billing document reversals.

Resolved

Source Data

Duplicate Unrated Data Import

Resolved an issue allowing duplicate unrated data imports.

Manual Source Data Save

Resolved an issue where saving source data could result in deletion during errors.

Grid Billed Value

Resolved an issue where billed values displayed incorrectly.

Version 6.0.7

Release date: 19 February 2026

Overview

This release introduces performance improvements and updated billing workflow behaviour.

Improved

Billing Document Performance

Billing documents are now aligned with the modern platform architecture.

Improvements include: - Faster document generation - Improved loading performance - Increased system stability

Default Date Range Update

Billing screens now default to a 3-month range: - Last month to next month - Automatically applied on load - Available as a quick-select option

Added

Reversal Guidance Documentation

Documentation is available for performing reversals in the User Interface.

Version 6.0.6

Release date: 13 February 2026

Overview

This release introduces API enhancements and platform changes supporting the transition to the User Interface.

Changed

Invoice and Credit Note Reversal Changes

Reversals are no longer available in Varibill Classic.

All reversals are now performed in the User Interface.

API Enhancements

Updated operations: - BillingHeaderLineItems - BillingHeaderLineItemTransactions

Removed support for orderby query strings.

Increased Record Limits

Record limits increased from 1,000 to 10,000.

Increased API Throughput

Rate limits increased from 300 to 900 calls per 5 minutes.

Added

New API Operations

New operations introduced: - BillingLineItems - BillingLineItemTransactions - BillingTransactions

These operations improve access to billing data via Billing Header references.

Version 6.0.5

Release date: 05 February 2026

Overview

This release includes usability improvements, performance optimisations, and integration reliability fixes.

Improved

Source Type Dashboard Filter Enhancements

Enhancements include: - Instant graph updates on selection - Improved filter reliability - Retained user preferences

Bulk Selection Logic Update

Select All now applies only to visible records, with action counts clearly displayed.

Filter Search Highlighting

Matching results are now highlighted in grid searches.

Platform Performance Improvements

Improved database performance and handling of large datasets.

Enhanced Process Notifications

Users now receive active process indicators, progress feedback, and estimated completion times.

Changes include: - Removed unnecessary dropdown selection - System-generated field values - Copy-to-clipboard support - Improved field guidance

Resolved

ConnectWise Integration

Invoice Posting

Resolved processing issues when posting invoices to ConnectWise.

Version 6.0.4

Release date: 16 January 2026

Overview

This release introduces usability improvements and platform performance enhancements.

Improved

Grid Usability Improvements

Enhancements include: - Updated action icons - Double-click support to open records

Data Freshness Indicators

Displays now include: - Last refresh time - Human-readable timestamps

Platform Performance Improvements

Enhancements include: - Faster Billing Documents screen performance - Improved dashboard performance - Optimised SQL usage - Improved system stability

Backend Improvements

Implemented improvements to billing and data source handling.

Resolved

Billing Period Population

Resolved an issue where Billing Period did not populate correctly.

Version 6.0.3

Release date: 19 December 2025

Overview

This release includes fixes related to Forex configuration validation and Billing Documents grid behaviour.

Resolved

Forex Configuration

Forex Currency Validation

Resolved an issue where currency validation failed during Forex setup.

Billing Documents

Billing Documents Grid

Resolved an issue causing error banner display.

Version 6.0.2

Release date: 28 November 2025

Overview

This release introduces additional Billing Document actions and usability improvements within the Billing Document Editor.

Added

View Document Button

Users can now view billing documents directly from the editor.

Billing Documents Actions Menu

Available actions include: - Close - Reverse - Open - Rebill - Reinstate - Credit

Editor Actions Menu

Available actions within the Billing Document Editor include: - Close - Reverse - Open - Rebill - Reinstate - Credit

Resolved

Billing Comparison Report

Resolved issues related to date sorting and product filtering.

Xero Integration

Updated authentication flow to support multi-region compatibility.

Version 6.0.1

Release date: 21 November 2025

Overview

This release introduces major Billing Documents enhancements, bulk workflow improvements, and expanded User Interface functionality.

Added

Billing Documents UI Update

Users can now: - Create invoices - Edit transactions - Update existing documents - Delete open invoices

Bulk Actions for Billing Documents

Supported actions include: - Close - Delete - Open - Rebill - Reinstate - Reverse

Date Range Behaviour Update

Enhancements include: - Inclusive end dates - Improved reporting consistency

Bulk Update Enhancements

Enhancements include: - Added Document Date field - Expanded support across multiple grids

File Management Improvements

Enhancements include: - Updated column descriptions - Improved field clarity

Grid Search Highlighting

Matching search results are now highlighted within grids.

Contract Services Enhancements

Users can now: - Add services directly to contracts - Update contract details via the User Interface

Additional UI Improvements

Enhancements include: - Improved date handling - Updated field descriptions - Enhanced page guidance