Microsoft - Entra Users - 6.0

Overview

The Microsoft Entra Users Collector retrieves user and licence allocation information from Microsoft Entra using the Microsoft Graph API.

This collector provides visibility into user accounts and assigned licences, enabling organisations to validate subscriptions, allocate costs, and reconcile licence usage within Varibill.

The collector retrieves unrated allocation data, meaning no monetary values are supplied by the source system. Pricing and billing calculations are applied within Varibill based on configured contracts and pricing rules.

This is a discrete (snapshot) collector, meaning each execution retrieves the current state of users and licence assignments at the time of collection.

For general instructions on creating and running Source Collectors, see:
Varibill Cloud Source Collectors – Setup and Configuration Guide

Collector Summary

Data Collected

The Microsoft Entra Users 6.0 collector retrieves unrated user licence allocation data from Microsoft Entra. This includes individual user allocation data registered to Entra licences per user.

Prerequisites

Before configuring this collector, you must:

1. Create an Application Registration in Microsoft Entra
2. Configure the required Microsoft Graph API permissions
3. Grant Admin Consent for the configured permissions
4. Create a Client Secret
5. Capture the following values:
   • Tenant ID
   • Client ID (Application ID)
   • Client Secret

Configuration Parameters

Microsoft Entra References

The following resources may assist with locating values or configuring your Microsoft Entra application registration.

Microsoft Documentation (External)

• Where to find your Microsoft Entra Tenant ID
• How to register an application in Microsoft Entra
• How to create a Client Secret
• How to grant Admin Consent

Configuration Steps

Step 1: Prepare Microsoft Entra

1. Create an application registration in Microsoft Entra
2. Configure the required API permissions
3. Grant Admin Consent
4. Create a Client Secret
5. Copy the Tenant ID, Client ID, and Client Secret

Step 2: Configure the Collector in Varibill

1. In the Varibill User Interface, open the Source Collector configuration screen.

2. Enter the required field values.

• Hosting Provider: Select Varibill Cloud
• Source Collector Name: Select Microsoft – Entra Users – 6.0
• Entra Tenant ID: Value from Azure portal
• Entra Application (Client) ID: Value from Azure portal
• Entra Secret Key: Client Secret value from Azure portal

3. Set Collector Processing Rules.

Example:

• Group Client Identifier By: Use Entra attributes such as department
  (see the Microsoft Entra Attributes List)

4. Save the collector configuration.

Step 3: Run the Collector

Run or schedule the collector according to your standard Source Collector execution process.

For detailed instructions, see:

Varibill Cloud Source Collectors – Setup and Configuration Guide

Troubleshooting

If the collector fails to connect to Microsoft Entra, verify that:

• The Tenant ID is correct
• The Client ID is correct
• The Client Secret is valid and not expired
• Admin Consent has been granted

Related Documentation

• Introduction to Varibill Cloud Source Collectors
• Varibill Cloud Source Collectors – Setup and Configuration Guide